Advising Program Makes Debut on Campus
Registrar reports success with new system
Kelly Venable
Issue date: 4/7/08 Section: News
The week of registration has concluded for the bulk of students, and the process has been significantly smooth considering that the registrar introduced a new advising system across campus.
Gary W. Clarke, interim registrar, said that the new system is called Colleague from Datatel. Datatel offers a student advising program called WebAdvisor. When the system is fully implemented, the program will also offer other services such as billing and payment, but for now, Lincoln is only using the program for registration services.
WebAdvisor promises to be more successful in terms of advising students more efficiently, said Clarke.
"It's going to happen in stages," said Clarke. Because of the sophistication of the system, different components and/or features of the system have to be introduced in increments. "We have to add in stages so it is not overwhelming for our users," he said.
Clarke said that advisors are now able to see the prerequisites and co-requisites for each course and added that this system will better manage the advising for students because it will be tailored to each major. "You can see exactly what you can take," he added.
WebAdvisor will also be useful for obtaining degree audits for specific programs. The current degree audits show the university requirements that have been taken by a student, the courses that have yet to be taken, and the earned grade. WebAdvisor will be offering degree audits for individual majors, according to Clarke.
Nancy A. Kenner, director of the Academic Advising Center said that she remains impressed with how faculty are handling the new advising system.
"I advise 1100 students and when advisors are not available to advise their advisees, I have to advise them," said Kenner. "The importance of [WebAdvisor] is that it's in real time," she said.
The former system was not able to show an advisor when a course was filled until the follow day, forcing an advisor to manually count to see how many students were registered into a filled class.
"We know instantly what's open and what's closed," said Kenner.
The best thing about the system, according to Clarke is that it has eliminated long lines.
Kenner said that the new system has been in the works for the past three years and all of the student information from the old system had to be transferred over to the new database. According to Kenner, other offices including the Bursar and the Financial Aid office have been trained on the new system.
Funding for the system was approved by Lincoln's President, Dr. Ivory V. Nelson.
"The President proposed the idea of a new system and came up with the start-up money," said Kenner. The most recent update of the system occurred in 2003, according to Clarke. Before that, the last system upgrade took place in the early 1980s.
Gary W. Clarke, interim registrar, said that the new system is called Colleague from Datatel. Datatel offers a student advising program called WebAdvisor. When the system is fully implemented, the program will also offer other services such as billing and payment, but for now, Lincoln is only using the program for registration services.
WebAdvisor promises to be more successful in terms of advising students more efficiently, said Clarke.
"It's going to happen in stages," said Clarke. Because of the sophistication of the system, different components and/or features of the system have to be introduced in increments. "We have to add in stages so it is not overwhelming for our users," he said.
Clarke said that advisors are now able to see the prerequisites and co-requisites for each course and added that this system will better manage the advising for students because it will be tailored to each major. "You can see exactly what you can take," he added.
WebAdvisor will also be useful for obtaining degree audits for specific programs. The current degree audits show the university requirements that have been taken by a student, the courses that have yet to be taken, and the earned grade. WebAdvisor will be offering degree audits for individual majors, according to Clarke.
Nancy A. Kenner, director of the Academic Advising Center said that she remains impressed with how faculty are handling the new advising system.
"I advise 1100 students and when advisors are not available to advise their advisees, I have to advise them," said Kenner. "The importance of [WebAdvisor] is that it's in real time," she said.
The former system was not able to show an advisor when a course was filled until the follow day, forcing an advisor to manually count to see how many students were registered into a filled class.
"We know instantly what's open and what's closed," said Kenner.
The best thing about the system, according to Clarke is that it has eliminated long lines.
Kenner said that the new system has been in the works for the past three years and all of the student information from the old system had to be transferred over to the new database. According to Kenner, other offices including the Bursar and the Financial Aid office have been trained on the new system.
Funding for the system was approved by Lincoln's President, Dr. Ivory V. Nelson.
"The President proposed the idea of a new system and came up with the start-up money," said Kenner. The most recent update of the system occurred in 2003, according to Clarke. Before that, the last system upgrade took place in the early 1980s.
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"The President proposed the idea of a new system and came up with the start-up money," said Kenner. The most recent update of the system occurred in 2003, according to Clarke. (Continued…)
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